Principal Coordinator, Kinshasa

The Global Fund
International organisation
Closing date: 14 Nov 2008
Location: Democratic Republic of the Congo (the) - Kinshasa

I. Position Information

Pre-classified Grade: L-6
Department: Global Fund Unit
Reports to: Country Director

II. Organizational Context

The Global Fund :

The Global Fund was created in April 2001 to fund a dramatic turn around in the fight against Aids, Tuberculosis and Malaria. Indeed, these three diseases kill over 6 million people each year and the numbers are growing. The Global Fund functions on the basis of a public-private partnership serving governments, civil society and international NGOs in their coordination roles. To date, the Global Fund has committed US $ 11.3 billion in 136 countries based on call for proposals referred to as ?Rounds?.

The DRC and the Global Fund :

Since 2002, the Democratic Republic of Congo (DRC) has benefited from the Global Fund's contribution to the national response to HIV/Aids, Malaria and Tuberculosis. Currently, with the end of term closure of the Round 2 grant on Tuberculosis (2003-2006), the DRC is implementing 5 active Global Fund grants which amount to a total of US $ 294 millions. These include 2 Round 5 and 6 grants for Tuberculosis, 2 Round 3 and 7 grants for HIV/Aids and a Round 3 grant for Malaria.

UNDP, Principal Recipient of the Global Fund in the DRC :

Since the first Global Fund grant for the DRC, UNDP has been designated by the Country Coordination Mechanism (CCM) and validated by the Global Fund as Principal Recipient for its grants. Therefore, UNDP is in charge of the programmatic and financial management of the funds granted to the country for the fight against these so called ?poverty diseases?. To this end, a Global Fund Unit has been put in place in 2003-2004 to ensure a successful implementation of the country's grants in relation to the indicators contracted with the Global Fund.

Current challenges facing UNDP DRC Global Fund Unit

Over the next five years, the combination of Round 3, 5, 6, 7 and 8 grants will potentially translate into an operating budget close to US$ 1 billion USD for the UNDP DRC's Global Fund Unit. In a particularly challenging environment, the implementation of closed and active grants has allowed both UNDP as Principal Recipient (PR) and the DRC to develop promising approaches, to pursue

opportunities and to prepare the ground for upcoming grants. However, despite these gains, the load of the much desired new grants , for which all interested parties have worked for, will have adverse effects if its potential impacts are not taken into account early enough. These include:

- An impact on the overall programmatic and financial management capacity of the UNDP Global Fund Unit, in a context where the number of actors, interventions, health zones (?zones de santé) to be covered is bound to be multiplied.
- The need to affirm and strengthen this capacity and the need to develop approaches which ensure the attainment of the results expected from the PR by the Global Fund.
- The impact in terms of coordination needs and coordination capacity at the various levels of intervention, taking into account the complexity of the package of services to be provided based on needs and ?complementarity? in a country of continental dimensions.
- The impact in terms of partnership building needs and capacities with a view to developing an active, constructive and efficient multi-partnering.
- The impact in terms of capacity strengthening needs at all levels.

Major responsibilities of the Principal Coordinator:

- The Principal Coordinator is responsible vis-à-vis UNDP Senior Management Team, the CCM and the Global Fund Secretariat for the attainment of the results expected by the Global Fund in the DRC, for the Round 3, 5, 6 and 7 grants and potentially for the Round 8 grants.
- The Principal Coordinator leads the capacity building strategy for the national programmes of the Ministry of Public Health in the DRC in order to strengthen their Principal Recipient potential.
- In order to achieve the results expected by the CCM and the Global Fund, the Principal Coordinator provides leadership to the UNDP DRC Global Fund Unit, in charge of executing UNDP's role as Principal Recipient.
- The Principal Coordinator seeks and takes advantage of opportunities for strategic partnerships which can help achieve the success of Global Fund grants in the DRC.

III. Functions / Key Results Expected

Management of UNDP's accountability vis-à-vis the Global Fund:

- Represents UNDP in its Principal Recipient role vis-à-vis UNDP Senior Management Team (SMT), the CCM and the Global Fund Secretariat.
- Supports the CCM in the drafting of DRC's proposals and responses to the requests for clarification from the Global Fund (TRP).
- Negotiates for UNDP the terms and conditions of its role as Principal Recipient with the CCM, the Global Fund Secretariat and the Global Fund's Local Fund Agent in the DRC.
- Organises a prompt and comprehensive response to requests for information, clarification and documents emanating from UNDP SMT and the Global Fund Secretariat.
- Ensures that UNDP SMT and the Global Fund Secretariat are regularly updated on major developments related to Global Fund grants in the DRC.
- Supervises the timely production and submission of programmatic and financial reports by the

Unit to the Global Fund Secretariat and the LFA.

- Develops and maintains positive working relationships with the CCM members and the LFA.
- Facilitates the missions of the Global Fund Secretariat to the DRC; ensures follow-up to recommendations from missions.

Leadership in preparing national programmes for their Principal Recipient roles :

- Maintains UNDP commitment to a timely devolution of its role as Principal Recipient to the national programmes of the Ministry of Public Health in the DRC ; maintains a constant dialogue with the Ministry on the issue.
- Supervises the capacity assessment processes related to the national programmes of the Ministry of Public Health.
- Ensures that capacity-building processes are planned, executed and monitored in a participatory manner with national programmes.
- Promotes leadership by national programmes in monitoring the implementation of Global Fund grants in the DRC as well as compliance by the Sub-Recipients with national norms and protocols related to HIV/Aids, Tuberculosis and Malaria.
- Ensures that Sub-Recipients' interventions are in line with the DRC's Health System Strengthening Strategy (SRSS).
- Develops functional mechanisms for collaboration, coordination and information flow between national programmes and Sub-Recipients.

Global Fund Unit Management

- Defines and communicates internally and periodically the Unit's strategic priorities
- Ensures that the Global Fund grants' implementation strategies are developed, executed and periodically assessed in collaboration with Sub-Recipients.
- Coordinates the drafting of the various normative and operational documents required at each stage of the projects' cycle.
- For each Global Fund grant, supervises the execution of UNDP Workplan, Budget, Performance Monitoring Framework and Procurement and Supply Management Plan; internally approves and submits necessary amendments to the Global Fund Secretariat.
- Ensures that sub-grant agreements are executed by Sub-Recipients, in collaboration with the Unit's Heads of Projects and National Programmes.
- Puts in place mechanisms for the identification and management of risks which threaten the achievement of the results expected by the Global Fund; promotes a risk identification and management culture within the Unit.
- Guarantees the internal dissemination and compliance with UNDP and Global Fund guidelines, rules and regulations on financial management, procurement and Sub-Recipient management.

Human Resources Management

- Assesses and forecasts human resources needs.
- Organises the restructuring of the Unit whenever required.
- Defines team roles and responsibilities and working relationships between teams.
- Initiate the drafting and revision of personnel terms of reference.
- Sets performance objectives for the human resources under his/her direct line management; assesses the achievement of performance objectives on a regular basis.
- Ensures follow-up of team action plans.

Strategic partnership building:

- Seeks and takes advantage of opportunities for strategic partnerships for the Unit, in particular with UNAIDS, WHO, the World Bank, the World Food Programme, the Congolese Union of Positive People (UCOP+), civil society networks, the private sector and the media.
- Ensures that the Global Fund Unit is consistently involved in the national consensus building forums for the fight against the three so called ?poverty diseases? such as the Partnership Forum, the United Nations Thematic Group on HIV/Aids etc?)
- Ensures that the Unit regularly participates in the meetings of the Health-Focused Donor Group in the DRC (Groupe Inter-Bailleurs Santé, GIBS).

IV. Impact of Results

- Successful transition from Phase 1 to Phase 2 for each of the approved grants.
- Satisfaction of the Global Fund Secretariat and the LFA in relation to the quality of the Unit's programmatic and financial reports.
- Completion of the process of preparation of the Ministry of Health's national programmes for a Principal Recipient role.

V. Competencies

Corporate Competencies:

- Demonstrates integrity by upholding the United Nations' values and ethical standards.
- Promotes UNDP's vision, mission and strategic goals.
- Displays cultural, gender, religion, race, nationality and age-based sensitivity and adaptability.
- Treats all people fairly without favoritism.

Functional Competencies:


- Highly developed analytical and strategic thinking capacity.
- Strong line management capacity, both vis-à-vis national and international staff, in a multi- disciplinary and multicultural environment.
- Ability to work under high pressure in a complex and changing environment.
- Ability to work in close partnership with a wide range of national and international organisations.
- Excellent organisational skills.
- Ability to be proactive and fast in decision-making.
- Ability to come up with innovative ideas and solutions.


- Demonstrates strong corporate commitment, works to achieve UNDP goals, making significant contributions to corporate priorities or initiatives led by other UNDP offices and Bureaus.
- Client-oriented, able to identify clients' needs and come up with appropriate solutions; able to establish and maintain clients and effective partnerships.
- Displays corporate commitment and direction, works to promote UNDP's vision, mission, values and strategic goals.


- Communicates clearly and convincingly; demonstrates excellent oral and written communication skills.
- Promotes a learning environment in the office; empowers staff to address their development needs, directs staff towards available tools and promotes an open atmosphere of mutual feedback and support.
- Makes valuable practice contributions and encourages team contributions to UNDP practices.
- Communicates effectively with and relates to people of different cultures, demonstrating an ability to see issues from other perspectives.

Computer Skills:

- Proficiency in Microsoft Office software

VI. Recruitment Qualifications


- Post graduate qualification in Public Health, Health Economics, Social Sciences, Management or other International Development related field


- 15 to 20 years of experience in the management of international development projects including 10 years within the health sector and within an international organisation.
- Excellent skills in the use of standard project management tools and processes
- Good knowledge of the Global Fund goals, objectives and principles.
- A good knowledge of the rules and procedures of one or two international development agencies, preferably from within the United Nations system.
Language Requirements:
- Fluency in spoken and written French; working knowledge of English.
How to apply
Reference Code: RW_7KWCWF-58
Source: Reliefweb